Accounts Payable & Payroll Specialist
Long Island, NY | 60 – 80K (DOE) Full-Time, Onsite
Position Overview
We are seeking a detail-oriented Accounts Payable & Payroll Specialist to join our finance team. This dual-role position is critical in ensuring accurate vendor payments, smooth payroll processing, and compliance with financial and tax regulations. The ideal candidate thrives in a fast-paced environment, balancing precision with efficiency, while supporting both employees and external vendors.
The Ideal Candidate
Strong background in accounts payable and payroll processing
Knowledge of compliance requirements (FLSA, state/local tax, garnishments)
Proficient in payroll platforms (ADP, Paychex, Gusto, QuickBooks Payroll, etc.)
Analytical, highly organized, and detail-driven
Discreet and trustworthy with sensitive financial information
Effective communicator with strong interpersonal skills
Key Responsibilities
Accounts Payable
Receive, verify, and reconcile invoices with accuracy
Perform invoice and GL data entry, applying correct accounts and documentation
Track payment schedules and process vendor payments via checks, ACH, or online portals
Manage vendor W-9 information and prepare year-end 1099 reports
Reconcile AP reports, ensure credits are applied, and generate purchase orders as needed
Oversee cash flow, fund transfers, and employee reimbursements
Payroll
Process bi-weekly and monthly payroll cycles accurately and on time
Review timesheets, compute earnings/deductions, and ensure compliance with federal/state laws
Maintain payroll records and employee data
Respond to payroll-related employee inquiries and provide timely resolutions
Handle off-cycle checks, bonuses, terminations, and adjustments
Prepare quarterly/year-end payroll filings (W-2s, 1099s, etc.)
Stay current on payroll tax laws and compliance requirements
Qualifications & Must-Haves
3+ years of experience in accounts payable and payroll processing
Proficiency in payroll and accounting software (ADP, Paychex, Gusto, QuickBooks Payroll, etc.)
Strong knowledge of payroll compliance and AP best practices
Advanced Excel skills and high accuracy in data entry
Excellent time management, organization, and problem-solving abilities
Strong attention to detail and confidentiality
Benefits
401(k) with employer contribution
Health, dental, and vision insurance
Paid time off
Email your resume to: Nechi@maiplacement.com
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