Job Description

US Staffing Executive Assistant I

Adecco is currently assisting a client in their search to fill US Staffing Executive Assistant I positions located in Seattle, WA 98154. Job Title: US Staffing Executive Assistant I Location: Seattle, WA 98154 Payrate: $39/HR 1st Shift: 8AM-5PM, 8:30AM-5:30PM Mon - Fri

Overview

We are seeking an exceptional and highly organized Executive Assistant (Contractor) to provide direct administrative support to a team of five senior executives. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be proactive, professional, and comfortable supporting executives who lead large-scale, fast-moving work.

Key Responsibilities

Executive Support

• Calendar Management
• Proactively manage complex, dynamic schedules for five senior executives.
• This involves scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management.
• Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly.

Communication

• Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence.
• Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences.
• Prepare briefings for meetings by compiling relevant documents, reports, and data insights.

Travel Coordination

• Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives' schedules and preferences.
• Prepare detailed travel briefings with all necessary documents and contacts.

Administrative Support

• Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives' office runs smoothly.
• Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies.

Qualifications

Bachelor's degree in business administration, Management, or related field is preferred. 3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem-solving skills and the ability to anticipate needs and potential challenges. Ability to handle confidential information with discretion and maintain a high level of professionalism.

Key Competencies

Attention to Detail: Demonstrated ability to manage intricate scheduling and project components accurately and efficiently. Proactive Problem-Solving: Capacity to anticipate needs and potential challenges, offering innovative and timely solutions. Time Management: Proven track record of balancing multiple priorities and deadlines effectively in a fast-paced environment. Interpersonal Skills: Strong relationship-building skills, with the ability to work collaboratively across teams and with various stakeholders. Adaptability: Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence.

Required: Strong MS Office (Excel and Power Point), strong communication skills, highly professional. Need someone we will be confident in as they will be supporting top level executives. Will be required to help with PP presentations and coordinate town halls in addition to EA duties.

Apply Today to be considered for this US Staffing Executive Assistant I position and any other positions with Adecco.

Pay Details: $39.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply.

Job Tags

Similar Jobs