Job Description

The Ferguson Agency is seeking a dynamic and detail-oriented Production & Event Coordinator to oversee outsourced production processes, including print and material production, while also assisting in the planning and execution of trade events. This role requires a proactive, hands-on approach and the ability to collaborate effectively with vendors, clients, and internal teams to ensure seamless project execution.

The ideal candidate thrives in a fast-paced environment, is highly organized, and excels at problem-solving. You’ll play a critical role in vendor management, production logistics, and event coordination—ensuring every detail is executed flawlessly.

Key Qualities for Success:

• Adaptability and problem-solving skills

• Strong teamwork and collaboration

• A hands-on approach to project execution

• Excellent communication skills for engaging with vendors, clients, and internal teams

• Strong organizational abilities and attention to detail

• Ability to multitask and manage multiple projects simultaneously

• 3 years of experience in event or production processes desired, but not required 

• Bachelor's Degree desired, but experience in lieu of education will be considered 

Day-to-Day Responsibilities:

• Production Management/Procurement: Estimate and purchase materials and services for projects.

• Event Support: Assist in executing trade events, including pre-show planning, on-site coordination, and post-show wrap-up.

• Research: Conduct product and vendor research to optimize production quality and efficiency.

• Documentation: Maintain and update production spreadsheets and billing documents.

• Creative Sourcing: Identify and source ideas and materials for various projects.

• Shipping & Logistics: Prepare and label items for shipment, ensuring timely delivery.

• Communication: Maintain continuous communication with vendors, account executives, and project managers.

• Planning: Develop production timelines to ensure on-time completion.

• Meetings: Participate in meetings for both account management and production planning.

Physical Demands:

• Regular lifting of up to 40 lbs is required. 

• Ability to twist/bend/rotate frequently required.

• Ability to alternate sitting/standing frequently.

• Ability to stand and/or sit for long periods of time necessary. 

Travel Expectations:

• Travel is required for 6-8 trade show events per year to assist with execution and logistics.

Work Environment & Schedule:

• This is a full-time, in-office position for the first year.

• After one year of employment, employees become eligible for a hybrid schedule (remote work up to two days per week, based on scheduling needs.

If you’re a highly organized professional with a passion for production and event execution, we’d love to hear from you! Apply today to join the Ferguson Agency team.

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