Overview Meeting Planner, Project Manager, Remote Our Client is a healthcare communications and research firm focused on helping patients by supporting our clients through greater awareness, knowledge and understanding of their markets. We offer services in three critical areas: Medical Communications, Market Research, and Market Access. Our innovative approach to project work leverages our capabilities across practice areas to drive efficiencies and deeper insights for all our clients. They offer a fun environment with excellent benefits, including medical/dental insurance, as well as a 401(k) plan. They work hard but enjoy their chosen careers and company. If you are looking for a place where you can make a contribution, grow your career and be part of a team, please review the qualifications below. Job Description This is a full-time position. The ideal candidate is an energetic, creative individual with a strong work ethic and high standards, who cares deeply about providing concierge-level customer service. Meeting Planner must work efficiently on several projects simultaneously, have strong time management skills and maintain enthusiasm in a constantly changing environment. Meeting Planner should have exemplary communication skills for extensive interactions with clients, team members, and vendors. Candidates must exercise careful attention to detail, particularly in planning and reconciling project budgets and other financial records for accounting and compliance. The Meeting Planner must be able to anticipate project needs, discern work priorities, meet deadlines, and be willing to work occasional evenings and weekends. This position would require 25% travel, which would primarily occur over weekends. Experience in Medical Meetings is preferred. Primary Responsibilities Provide superior client support and onsite management for all assigned meeting projects (advisory boards, KOL conference one on one engagements, steering committee meetings, speaker trainings, etc.). Provide excellence in planning meetings (pre-planning, onsite execution and post-meeting wrap-up). Manage travel, lodging, and expenses for participants traveling to meetings. Manage technology vendor for virtual projects. Assist in financial management, including budget creation, monitoring revenue/expenses for assigned projects, and timely/accurate reporting. Schedule and lead conference calls with clients for project updates. Act as liaison to expert physicians and high-level clients. Develop task lists and timelines for projects to guarantee that timelines are met. Produce program materials. Research appropriate venues and negotiate contracts. Perform general administrative work, such as creating and/or updating project documents. Travel to programs and manage logistics onsite. Responsible for post-program budget reconciliations and aggregate spend reporting. Adapt to changing client procedures and processes. Develop and maintain solid relationships with clients and vendors. Proactively seek out methods to improve self-performance and efficiency of operational tasks. Travel domestically and internationally, and work overtime as needed. Qualifications Minimum of 3 years of experience as a meeting planner or project manager. Experience with healthcare and KOL management meetings preferred. Proven proactive problem-solving skills. Proficient in MS Word, Excel, and PowerPoint. Proficiency using current digital technology, including mobile computing, cloud-based tools, Microsoft Office, and mail merges; general internet search proficiency. Extremely detail-oriented and organized with strong multi-tasking skills. Team-oriented, positive attitude is essential. Capable of making solid and quick judgment calls in a crisis. Strong organizational, multi-tasking, and time management skills. Proven self-starter with initiative and follow-through. Ability to prioritize and schedule tasks in a fast-paced environment. Strong interpersonal and communication skills, both verbal and written. Available to travel to live events (on average 25% including weekends). Ability to work directly with clients in a responsible, appropriate and service-oriented way. Experience working both independently and in a team-oriented, collaborative environment. #J-18808-Ljbffr Planet Green Search
...Job Description Ted Moudis Associates (TMA) is a full service architectural and interior design firm, with offices in New York, Chicago and an alliance with the Creative Alliance Group in London, designing innovative workplaces for media, technology, financial, consumer...
...Job Description Build. Lead. Maintain. Take charge of maintenance operations! We are seeking an experienced Maintenance Supervisor to lead a proactive maintenance department in a heavy industrial manufacturing environment. This role is hands-on and leadership-...
...Job Description Job Description Responsible for assisting in the performance of our overnight long PK clinical trials, including... ...opportunities for professional growth, and a competitive salary. Research by Design is a female and minority owned company that focuses...
...Job Description Job Description Law Graduate for Immigration Services - IDPL (Citizenship) COMPANY DESCRIPTION Instituto... ..., policies and procedures. Remain current on implications of criminal and civil law as it applies to the representation of immigrants....
...Coretek is searching for a highly motivated Senior Service Desk Analyst to join as a key member of our Service Desk Team. The Senior... ...processes. The candidate will be responsible for providing exceptional customer service to internal Coretek employees and external clients....