Executive & Office Operations Assistant Job at Mariloff Diamonds International, Inc., Dallas, TX

OVFkdTRXOThzYzlma2xBeVpxaHZCdzQwbXc9PQ==
  • Mariloff Diamonds International, Inc.
  • Dallas, TX

Job Description

Job Description

💼 Executive & Office Operations Assistant

📍 Dallas, TX | In-Person | Full-Time (W-2)

🕒 Monday–Friday (No Weekends)

📅 Start Date: ASAP

💰 Compensation Based on Experience + Benefits

Mariloff Diamonds & Fine Jewelry has been a trusted name in Dallas, Texas for over 40 years. We're a family-owned business looking for a highly organized, detail-oriented Executive & Office Operations Assistant to support our office operations, ownership team, and client-facing staff.

*This is a full-time, IN-PERSON position based in our Dallas showroom. Please DO NOT APPLY if you are not available to work onsite.

✨ About the Role

This role is ideal for someone with a blend of administrative, bookkeeping, inventory control, and customer service experience. You'll be an essential member of our close-knit team—handling daily operations, coordinating communications, and ensuring the smooth running of the showroom and back office.

🔑 Key Responsibilities

  • Perform light bookkeeping and manage bill payments using QuickBooks
  • Organize and maintain vendor files, invoices, and the physical file room
  • Order and restock office and kitchen supplies
  • Maintain and troubleshoot copy machine, printers, and other office tech
  • Prepare internal memos, assist with tax return processing
  • Schedule meetings, prepare internal communications, and assist with filing tax returns
  • Support the owners with occasional personal assistant tasks
  • Coordinate product shipping and insurance logistics for customer orders
  • Research, track, and pay applicable sales taxes online
  • Greet customers and support in-store appointments as needed
  • Help cover the front desk and phones in a professional, polished manner

✅ What We're Looking for

  • 3+ years of office experience (family office or small business a plus, but we're open to strong candidates with less experience)
  • Proven experience with QuickBooks, Excel, and MS Word
  • Strong organizational skills and exceptional attention to detail
  • Proactive problem-solver who takes initiative and catches errors
  • Discreet, loyal, and professional under pressure
  • Flexible schedule and willingness to pitch in wherever needed

🎁 What We Offer

  • Compensation based on experience
  • Benefits package + PTO and paid holidays
  • Monday - Friday schedule (9:30 AM - 6:30PM)
  • Weekends off

💎 Why Join Mariloff?

You’ll be part of a trusted, tight-knit team that values professionalism, collaboration, and attention to detail. We’d love to hear from you if you take ownership, care about getting things right, and thrive in a fast-paced but friendly retail office environment. This is a great opportunity to make a real impact alongside a dedicated group of people who love what they do.

Job Tags

Full time, Work at office, Immediate start, Flexible hours, Monday to Friday,

Similar Jobs

NSC STAFFING

Apprentice Plumber Job at NSC STAFFING

 ...Job Description Job Description NOW HIRING: Licensed Apprentice Plumbers Up to $28/hr Location: San Antonio TX Multiple Commercial Projects Start Date: ASAP Schedule: 40+ Hours/Week + OT | 7:00 AM Start Duration: Temp-to-Hire A Huge Mechanical... 

American Red Cross

Blood Collection CDL Driver Job at American Red Cross

 ...(Job Overview):When you join our team you will be utilizing your CDL and customer service skills to assist with every step of the blood collection process. This includes collaborating with your team to transport and setup equipment at the collection sites in local communities... 

ServiceMaster

Residential House Cleaner Job at ServiceMaster

 ...you! Merry Maids - Auburn, WA. The nation's largest and best cleaning company in the world! Summary Professionally clean...  ...cleaning. Carries cleaning products and equipment to and from office, vehicle, and customers' homes. Assists in maintaining clean... 

MGS Incorporated

Sheet Metal Fabrication Machine Operator Job at MGS Incorporated

 ...lasting career while focusing on employee safety and promoting a healthy work environment. We have immediate openings for a Sheet Metal Fabrication Machine Operators (6:00am to 2:30pm Monday - Friday) to join our Metals Press and Shear Fabrication department. In... 

Delaware North

Culinary Supervisor, MetLife Stadium Job at Delaware North

 ...The opportunity Delaware North Sportservice is hiring a seasonal Culinary Supervisor to join our team at MetLife Stadium in East Rutherford, New Jersey. Our ideal Culinary Supervisor is an experienced Cook who enjoys working in a collaborative and fast-paced environment...